“First and foremost, virtual meetings must be well-prepared at all times,” says Jade Caesar, a writer at Eliteassignmenthelp and Revieweal. “Going into a meeting unprepared is like trying to perform a violin solo without a violin. Therefore, you’ll need the right materials, the right equipment, and so on, to make your virtual meeting a success.”
One way to prep for a virtual meeting is to create a to-do list. Make a list of things that you’ll need for the event, and then check off everything that you’ve completed or obtained.
Source: Smartsheet
Make sure you have your attendees in mind by creating a poll days (or weeks) before your meeting. This allows you to see your attendees' expectations before putting the finishing touches on your event.
You’ll learn:
Source: University of New England
For larger groups, use multiple-choice questions, so a consensus can be drawn.
Nothing is worse than having equipment not work or having the wrong equipment during a meeting. Make sure you:
Online collaboration tools like Monday.com help you to ensure that your virtual meetings are well-prepped and nothing is left untouched.
Source: Monday.com
Push notifications are a great way for attendees to be informed of upcoming virtual meetings. Instead of having attendees turn on notifications for when it’s time to head to the correct room or grab a quick snack in the hallway upon entering, have them turn on your notification’s days or weeks before the meeting for fun tidbits (i.e. facts, quizzes, etc.) about the topic to be discussed.
Online tools like Todoist allow for gamification to help keep your attendees engaged.
Source: Todoist
With its feature Karma, people can advance to higher levels as they engage with the online tool more and more, with the highest Karma level being “Enlightened.”
How did your attendees feel about your meeting? You can send attendees a survey.
Here are considerations when creating a survey:
Here are some online survey makers to consider:
Conclusion
A virtual meeting is more than just meeting attendees online. A good meeting takes a lot of prep, good equipment, and cooperation from everyone involved. And above all, engagement should be at the forefront of your virtual meetings. No matter the topic or industry, keep your virtual meetings both professional and engaging.
Lauren Groff is a content writer for Top Canadian Writers and Custom Assignment Writing Service. Lauren writes on a wide range of topics, including social media posts for restaurants. She is also an editor at Paper Fellows.
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Automation is absolutely a given in today's business market. It’s how businesses will operate now and in the future. Guest writer, Cristi Waterson, shares Four Different Ways to Handle Your Business Through Automation in our next blog.